When planning your special day, you look for a unique venue to match. Charter Oak Country Club was designed by renowned architect John Fuller, inspired by the classical style of Thomas Jefferson to deliver comfort and elegance for any event. We offer several event venues in Hudson, Massachusetts, for reservation by Members to help you pull off a successful day that leaves guests impressed.
Facilities and Amenities
Charter Oak Country Club offers several facilities with amenities that are available for rental, accommodating a variety of event types, sizes, and atmospheres. Our event spaces include:
- Grand Ballroom: Designed with chandeliers, French doors, and floor-to-ceiling windows, the Ballroom provides an impressive setting for events of up to 275 people.
- Living Room: Located next to the Grand Ballroom, this cozy space features a full bar, private balcony, and oversized fireplace perfect for an intimate party.
- Outdoor Terrace: Ideal for springtime occasions, the Terrace’s scenic stone patio and beautiful views provide a stunning backdrop to your special event.
Payments and Fees
All venue reservations are subject to the following fees in support of the Club and its staff:
Reservation Deposits
To reserve the venue on your event date, Charter Oak Country Club requires a non-refundable deposit of $2,500. Dates are confirmed upon receipt of your deposit. Payment due dates are as follows:
- 25% due at the time of your menu tasting
- 50% due thirty (30) days before your event
- 25% due seven (7) days prior, with a finalized guest list
Additional charges, including hosted bar charges if applicable, must be paid at your event conclusion. All deposits must be made by check or money order only; Charter Oak Country Club does not accept credit cards. Prices are subject to a 5% increase when booking more than 12 months in advance.
Room Rental Fees
Room rentals range from $1,500 to $3,500 depending on the date and day of the week. Standard rentals cover five hours of usage: an hour-long Cocktail Hour, followed by a four-hour reception. Overtime extension is available at a rate of $500 per half-hour. Overtime extensions cannot exceed one hour in total and must be arranged in advance. All events must conclude by 12:30 AM.
Ceremony Fees
If you wish to host your wedding ceremony onsite, our fee is $1,500. Onsite ceremonies take place outdoors on the wedding patio. In case of inclement weather, the ceremony may be moved indoors to the Grand Ballroom. Rehearsals are coordinated based on availability.
Food and Beverage Fees
All food and beverage items, including hosted bar charges, are subject to a 20% club charge. This is not intended to be a gratuity or tip, nor is it paid directly to staff. Charter Oak Country Club is a no-tipping facility, and our staff members are paid a generous hourly wage. Members and guests using the club are discouraged from providing any payment above what is required by Charter Oak Country Club.
Additional Charges
Charter Oak Country Club exercises the right to hire a Hudson Police Detail for select functions, at our discretion. If deemed necessary, any fees associated with the detail will be discussed prior to booking.
Personalizing Your Wedding Package
At Charter Oak Country Club, we understand how important your special day can be. This is why we offer fully personalized wedding packages. Customize your special event with your selection of food, beverages, and décor to make it match your unique vision.
Food and Beverage Policy
All food and beverages at events must be provided by Charter Oak Country Club. Members and guests are not permitted to bring food or beverage items onto club premises, including wedding favors that include food or alcohol. The sole exception is a wedding cake, which may be provided by any licensed, insured bakery. No food items served at an event may be packaged to go, in accordance with the state food safety code.
No alcohol may be purchased by or served to anyone under the age of 21. A valid ID is required to purchase or drink alcohol on Club property. Staff and Management may refuse service to anyone they reasonably deem to be intoxicated. Beverage services close a half hour before the end of the event.
Menu Tasting
Menu selections may be made at a complimentary private tasting. Tastings are scheduled at your convenience, approximately four to six months before your event. Final selections must be completed at least 30 days in advance of your event to ensure that we have all the necessary items. Beyond this deadline, further change requests will not be accepted.
Décor
Charter Oak Country Club provides house linens in a variety of colors. If you prefer a color that we do not own, additional fees will apply to cover the cost of linen rental. Candles are permitted; however, the candle must be enclosed in glass, and the flame may not be higher than the top of the enclosure. Confetti or glitter is not permitted. Signage, including bows, balloons, and posters, is not permitted in residential areas around the Club. Chiavari Chairs must be rented from the Club for standard pricing, which is currently $12.00 per chair.
Code of Conduct
All special event attendees and guests are expected to comply with the Charter Oak Country Club Code of Conduct. This includes our dress code and “no denim” policy.
Unbecoming behavior is not tolerated, and guests who engage in such behavior may be asked to leave the premises for everyone’s comfort and safety. Clients are held responsible for any damaged property or personal injuries caused by themselves or their guests.
If guests leave personal belongings anywhere on our premises, Charter Oak Country Club is not responsible. This includes belongings left in the Locker Rooms or entrusted to Club employees.
Cancellations
Should you cancel your event for any reason, Charter Oak Country Club retains all deposits. Cancellations made within 14 days of the event are also subject to any additional event fees incurred, including room rental fees, ceremony fees, and food and beverage club charges.
Rent Our Event Venues in Hudson, MA
If you’re looking for an elegant place for your wedding or other special event, trust Charter Oak Country Club in Hudson, MA. We offer personalized planning assistance and attention to make your event a success. Our wedding and special event venues are available to rent by Members in the Metrowest, MA region. To learn more or book an event space today, request information through our ready-to-fill form.